Banquet/Catering Policies
Deer Valley Resort requires all food and beverage served in its Snow Park, Silver Lake and Empire Canyon Lodges to be provided by Deer Valley.
Our printed menus are a guide for planning banquet functions. We at Deer Valley understand the need for personal attention to group functions and are willing to do our best to plan, prepare and service any special requests a client might desire. We also offer a variety of vegetarian and vegan options upon request.
Deer Valley supports conservation of the environment and makes every effort to only use sustainable seafood.
Prices quotes are guaranteed for 60 days. Menus must be confirmed no later than two weeks in advance of the function.
Guarantees:
The exact guest count will be required on all banquet functions at least three business days in advance. If updated information is not received, the last number given will be considered the guarantee to represent a minimum billing. The client will be responsible for the specified guarantee or the actual number of guests if the guarantee is exceeded.
Deer Valley will prepare for 5 percent over guarantee. Although Deer Valley will make an effort to provide the chosen menu, circumstances may require that we serve a comparable selection when the guarantee is exceeded. If the group count exceeds 5 percent over the guarantee anytime within the 72-hour period, a 10 percent surcharge will be added to the cost of the additional meals.
Functions served with less than the required minimum attendance of 30 people will incur a per-person surcharge up to the minimum required. The surcharge will be one-half the price of the menu selected.
Minimum food purchase for evening events is $35.00 per person.
Changes/Delays
Changes to set-up or food and beverage menus made within 48 hours of the function are subject to additional fees. Groups will be charged a late fee of $100 per half hour if dinner service is delayed more than 30 minutes past the pre-arranged time. The minimum reset charge to change the approved set-up of a room once it has been set is $200.
Buffets
Buffets are set out for two hours. If you wish to extend the time, we charge $100 per one-half hour, per buffet. At the conclusion of each buffet function, all food and beverages (with the exception of wedding cake) become the property of Deer Valley and cannot be taken from the premises.
Room Charges
A lodge rental charge will be levied on all groups. The dollar amount will depend on the number of people and the amount of space required. Meeting and banquet facilities are assigned according to the anticipated guaranteed number of attendees. If there are fluctuations in the number of attendees, the lodge reserves the right to reassign the function room, and a charge may be incurred if you drop below the number of attendees listed in the contract for meeting and banquet functions.
In the event a group books a meeting room with water or beverage service ONLY, Deer Valley Resort Catering will charge an hourly labor fee to service the group.
Functions starting prior to 7 a.m. or going past midnight will incur a labor fee of $200.00 per half-hour.
Deposit
A non-refundable deposit is required to confirm and hold specific dates and lodge space. The amount of the deposit will be determined by Deer Valley based on the amount of space being held. Deer Valley will inform you of the required deposit necessary to guarantee a requested date.
Service Charge and Tax
A service charge of 20 percent will be added to the cost of food, beverages (including setups) and State Liquor Store items on each check. An 8.4 percent sales tax will also be added to all charges (including any labor or service fees incurred).
Decorations
In order to protect the beauty of our lodges, some basic guidelines have been developed. If you plan to decorate for your function, please contact the Banquet Department to discuss these guidelines. A fee will be charged if these guidelines are not followed and damage has occurred.
Security And Liability
Deer Valley will not assume responsibility for damage or loss of any merchandise or articles left in the lodge prior to, during or following an event. The customer accepts responsibility for any and all damages incurred.
Group Shipment
Deer Valley must be notified in advance of shipping arrangements to ensure proper acceptance of these items upon arrival at the resort. Any freight or shipping charges incurred as a result of material (i.e. literature, equipment, etc.) being shipped to Deer Valley Resort remain the sole responsibility of the conference association, group, etc. Freight or shipping requiring additional labor will be charged accordingly.
Off-Site Catering
Most items from the Deer Valley banquet menu can be catered for groups of 30 more. An additional 15 percent catering fee ($550.00 minimum, holidays $850.00 minimum) will be added to all food and beverages (including setups and State Liquor Store items) served by Deer Valley outside of the Snow Park, Silver Lake and Empire Canyon Lodges. Minimum food purchase for catered functions is $35.00 per person.
