Banquet/Catering Policies

Deer Valley Resort requires all food and beverage served in its Snow Park, Silver Lake and Empire Canyon Lodges to be provided by Deer Valley.  We are also pleased to be the caterer for The Lodges at Deer Valley.

Our printed menus are a guide for planning banquet functions. Deer Valley understands the need for personal attention to group functions and will do our best to plan, prepare and service any special requests a client might desire.  We also offer a variety of vegetarian and vegan options upon request.

Deer Valley supports conservation of the environment by using sustainable seafood, local produce, and all natural meat products when possible, and recycling all items that Recycle Utah accepts. 

Prices quoted are guaranteed for 60 days.  Menus must be confirmed no later than two weeks in advance of the function.

GUARANTEES:

The exact guest count will be required on all banquet functions at least three business days in advance.  If updated information is not received, the last number given will be considered the guarantee to represent a minimum billing.  The client will be responsible for the specified guarantee or the actual number of guests if the guarantee is exceeded. 

Deer Valley will prepare for 5 percent over guarantee.  Although Deer Valley will make an effort to provide the chosen menu, circumstances may require we serve a comparable selection when the guarantee is exceeded.  If the group exceeds 5 percent over the guarantee anytime within the 72-hour period, a 10 percent surcharge will be included on the cost of the additional meals.

Functions at Snow Park Lodge, Silver Lake Lodge and Empire Canyon Lodge will have a required minimum attendance of 30 people.  Functions at The Lodges at Deer Valley have a required minimum of 20 people.  Events with less than the required minimum attendance will be charged a per person surcharge up to the minimum required.  The surcharge will be one-half the price of the menu selected.

Minimum food purchase for evening events is $40.00 per person.

CHANGES/DELAYS:

Changes to set-up or food and beverage menus made within 48 hours of the function are subject to additional fees.  Groups will be charged a late fee of $100.00 per half hour if dinner service is delayed more than 30 minutes past the pre-arranged time.  The minimum reset charge to change the approved set-up of a room once it has been set is $200.00.

BUFFETS:

Buffets are set for two hours.  If you wish to extend the time, we charge $100.00 per half hour, per buffet.  At the conclusion of each buffet function, all food and beverages (with the exception of wedding cake) become the property of Deer Valley and cannot be taken from the premises.

ROOM CHARGES:

A lodge rental charge will be levied on all groups.  The dollar amount will depend on the number of people and the amount of space required.  Meeting and banquet facilities are assigned according to the anticipated guaranteed number of attendees.  If there are fluctuations in the number of attendees, the lodge reserves the right to reassign the function room and a charge may be incurred if you drop below the number of attendees listed in the contract for meeting and banquet functions.

In the event a group books a meeting room with water, beverage and snack service ONLY, Deer Valley Resort Catering will charge an hourly labor fee to service the group.

Functions starting prior to 7:00 a.m. or going past midnight will incur a labor fee of $200.00 per half hour.

DECORATIONS:

In order to protect the beauty of our lodges, some basic guidelines have been developed.  If you plan to decorate for your function, please contact the Banquet Department to discuss these guidelines.  A fee will be charged if these guidelines are not followed and damage has occurred.
Any decorations including floral items left over 24 hours after the event will be discarded unless prior arrangements have been made.  Please be sure to make arrangements with your vendors to handle the removal of these items.

RENTED WARES AND FURNISHINGS:

There will be a minimum handling surcharge of $200.00 for any outside wares or furnishings brought in for an event.  This surcharge is subject to increase if the volume of rented items is substantial.  Items must be removed from the facility within 24 hours after the event and should be arranged with the contracted vendor.

SECURITY AND LIABILITY:

Deer Valley will not assume responsibility for damage or loss of any merchandise or articles left in the Lodge prior to, during or following an event.  The customer accepts responsibility for any and all damages incurred.

GROUP SHIPMENT:

Deer Valley must be notified in advance of shipping arrangements to ensure proper acceptance of these items upon arrival at the resort.  Any freight or shipping charges incurred as a result of material (i.e. literature, equipment, etc.) being shipped to Deer Valley Resort remain the sole responsibility of the conference association, group, etc.  Freight or shipping requiring additional Deer Valley labor will be charged accordingly.

DEPOSIT:

An initial nonrefundable deposit is required to confirm and hold specific dates and lodge space.  The amount of the deposit will be determined by Deer Valley based on the amount of space being held.  Deer Valley will inform you of the required deposit necessary to guarantee a requested date.  A second nonrefundable deposit (75% of the anticipated revenue) will be due two weeks prior to your event.

SERVICE CHARGE AND TAX:

A service charge of 20 percent and sales tax of 8.45 percent will be added to the cost of all food, beverages (including setups) and State Liquor Store items on each check.  A 7.45 percent sales tax will be added to all non-food and beverage charges (including any labor or service fees incurred).

THE LODGES AT DEER VALLEY SUITE CATERING:

Catering into individual suites will incur a $75.00 set-up fee per day, per suite.  Suite catering booked within a 48-hour window will incur a $250.00 per day catering fee.  The 20 person minimum applies to all suite events.

OFF-SITE CATERING:

Most items from the Deer Valley banquet menu can be catered for groups of 30 or more.  An additional 15 percent catering fee ($550.00 minimum, holidays $850.00 minimum) will be added to all food and beverage items (including setups and State Liquor Store) served by Deer Valley outside of the Snow Park, Silver Lake, and Empire Canyon Lodges.  Minimum food purchase for catered functions is $35.00 per person.

FOOD TO-GO:

Several items from the Deer Valley banquet menu can be ordered for pick up from our kitchens throughout the year.  A service charge of 10 percent will be added to all orders.  An 8.45 percent sales tax will also be added to all charges.

WEDDING TASTINGS:

We invite our wedding couples to taste our food when our restaurants are open and operating, or we can arrange a tasting behind the scenes at a scheduled banquet event.  A $60 chef’s fee applies.  When our restaurants are closed for the season and banquet events are not scheduled, our chefs will prepare a tasting at cost to cover all food and labor.  Menu selections will dictate pricing. 
Please note that special requests will incur additional fees.